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If business mail is important to you—whether you own mail, prepare mail or both—the PostalOne! system is a must. This system establishes an electronic link between customers and the Postal Service. This link helps manage every point of the business mailing process for time-efficient and cost-effective mailings.
There are three methods that allow you to submit postage statements electronically:
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Postage Statement Wizard® |
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Mail.dat® |
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Web Services |
The PostalOne! system offers two access options for external customers:
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New Customers
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Apply for a PostalOne! account.
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Mail Owner access provides the first method of electronic submission – the Postage Statement Wizard (PSW). With the PSW the customer will be able to complete and submit postage statements online. Mail Owner functionality provides customers with a wealth of information that can be used to manage business more efficiently. It gives online access to the following information for your permits:
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Balance & Fees |
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Postage transactions |
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Electronic statements submitted online, that have not been processed |
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Detailed postage statements |
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Mail quality reports |
Mail Preparer access allows the submission of mailing information via any of the three electronic options available through the PostalOne! system: Mail.dat, Web Services, or the Postage Statement Wizard. This functionality covers customers who electronically send detailed information using the mailing industry's standardized Mail.dat or PostalOne! Web Services. Preparers may also utilize Postage Statement Wizard functionality to complete and submit electronic domestic postage statements. With electronic submission of mailing information, much of the acceptance and verification process has been automated, enabling a faster and more accurate method of accepting, assessing, and finalizing postage statements.
Mail Preparers can also view and download mailing information for customer mailings including:
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Estimated postage |
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Postage statements and supporting documentation |
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Individual postage statements within a mailing |
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A running total of postage statement activity |
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Reconciliation of the information at the end of a mailing information exchange process (mailing job) |
Learn more about The 1, 2, 3 of Electronic Postage Documentation (ppt) | (rtf)
Drop Shipment Appointment Scheduling
Customers who wish to schedule drop ship appointments for mailings must request PostalOne! preparer access. The FAST® (Facilities Access and Shipment Tracking) system utilizes the PostalOne! system as the main communication platform with USPS® external customers. Another benefit of electronic submission of mailing information is PostalOne! FAST Web Services, which allows customers to automate appointment scheduling. Learn more about Automated Drop Shipment Scheduling Services.
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Related Services & Links |
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Business Mail 101
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Business Mail 101 helps beginning or infrequent mailers better understand how to harness the power of mail to grow their business or organization. Learn what class of mail is right for you, what bulk rates are available for those classes, and why bulk mail could be the right choice for your business or organization.
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