U.S. Postal Service Presort Verification Record PS 2866X

This is a duplicate of USPS form 2866X for Presort Verification.  This report documents the results of sortation analysis.

Presort Verification Record Fields
Report Tag	P1	Description	Source	
Permit Number	Y	Permit Number for this mailing.	The Permit Number entered on the Permit Information screen in the GUI.	
Name of Permit Holder		Name of Permit Holder	The Permit Holder entered on the Mailing Profile screen in the GUI.	
Name of Mailing Agent	Y	Name of Mailing Agent submitting this mailing to the USPS	The Mailing Agent entered on the Mailing Profile screen in the GUI.	
Mailing Date		The date of the mailing.	The Mailing Date field on the Mailing Profile screen in the GUI.	
Class		A checkmark shows the Class of Mail Presented.
	This is determined by the selections made by the operator on the Mailing Type Screen in the GUI.  If any first class postage statements are selected then this is a first class mailing.  The same applies for standard class.	
Type	Y	Type of Mail Presented.
A checkmark specifies whether this mailing is Letters or Flats.	This is determined as the user enters the tray tags into MERLIN.  If this is a flats tray then the mailing type is flats.  If this is a letter tray then the mailing type is letters.	
1. Sack, Tray, Pallet#		Column 1 of section 1.  The Tray or Sack number of the described tray or sack.	The tray number is assigned as the trays are entered in the enter tray tag screen.  This will always be the order that the trays are run when the operator follows the MERLIN tray prompts.  The tray number starts from one.	
Label as filled out.	Y	Column 2 of section 1.  This is a printout of the actual label information that MERLIN has for this tray/sack.  If the label was incorrect, the incorrect version is shown here.	Either the automatically generated label information based on the Label Barcode as shown on the Enter Tray Tags Screen, or the manually entered tray information as shown on the Tray Tag Error Screen of the GUI.	
Label Corrected.	Y	Column 3 of section 1.  The corrected label if the actual label on the sack/tray is incorrect.	The Corrected Label fields of the Tray Tag Error Screen of the GUI.	
Total Weight in Pounds		Column 4 of section 1.  The Total weight of mail in this tray in pounds.  No tare values are included.	MERLIN sums up the weight of each mail piece that it found in this tray.  The weight information comes from the MERLIN scale.	
1B. Weight of Errors In Pounds		This is the total error weight of this tray.	The total error weight of the tray is determined by summing all the individual error weights associated with sortation errors as well as 5% of the total tray weight for each tray label error reported in column 4C.	
2. Package Labeling Errors	Y	This presents a one line description of all package labeling errors found during sortation analysis.  This line will always include the tray number, the package number and a description of the error found.	The tray number is the same as in 4A.  The package numbers are filled automatically by MERLIN starting from package 1 for each tray and incrementing for each package found in that tray.
The descriptive line is filled out by analysis based on the actual error found.	
2B.  Weight of Errors in Pounds		Weight of total errors in each package in pounds	This is the error weight given to this package by MERLIN following USPS guidelines.  Usually the error weight is the weight of all the pieces in that package or the sum of the individual weights for the mail pieces that were in error.	
3. Sack, Tray or Pallet Sortation Errors		This presents a one line description of all tray or sack sortation errors found during sortation analysis.  This line will always include the tray number and a description of the error found.	The tray number is the same as in 4A.
The descriptive line is filled out by analysis based on the actual error found.	
3B. Weight of Errors in Pounds		Weight of this sortation error in pounds.	This is the error weight given to this tray sortation error by MERLIN following USPS guidelines.  Usually the error weight is the sum of the individual weights for the mail pieces that were in error.	
4.  TOTAL error weight for presort verification in pounds		The total error weight found in this mailing.	The sum of columns 1B, 2B, and 3B.	
5A.  		The error factor.	Line 4 (Total Weight of Errors) divided by Weight of Sample.	
5B.  		Limit the Error Factor	If item 5A is greater than one then limit it to one here.
The error factor (10A) can be greater than one for a mailing with many errors per tray.	
5C	Y	The percent error.	Line 5B multiplied by 100.  If line 5C is less than 5% go to line 11D.  If line 5C is 5% or greater, go to line 6 and notify supervisor immediately.	
6		The total number of mail pieces in the mailing. 6a denotes mail pieces in the Non-card rate portion of the mailing. 6b denotes mail pieces in the Card rate portion of the mailing		
7		The Mailing Pieces Error Factor.	7a = Line 5B times Line 6a.
7b = Line 5B times line 6b.	
8		The Postage Error Factor	8a =Line 7a multiplied by the applicable single piece rate.
8b =Line 7b multiplied by the applicable single piece rate.
MERLIN determines the applicable single piece rate based on the mailing type and the average weight of the mail pieces.	
9		Original presorted postage due	(Line 7a + Line 7b) (The mailing pieces error factor) multiplied by average per piece rate.	
10	Y	Additional Postage Due.	(Line 8a + Line 8b) minus Line 9.	
11 Disposition	Y	The disposition of this mailing as marked by the operator.	The information as entered by the operator on the Generate Reports Screen of the GUI.	
12		Comments	This is currently not filled by MERLIN.	
13		Signature of Employee completing this form	This is currently not filled by MERLIN.	
14	Y	Remarks	This is currently not filled by MERLIN.