Official Election Mail:
Vote-by-Mail.

Before they go to the ballot box, they’ll go to the mailbox.
States and localities are increasingly using mail in the election process. That’s why we’re committed to providing you with the training and tools necessary to implement successful and cost-effective mail strategies for any official state or local election.
The following overview highlights the many benefits of working with USPS® on your Vote-by-Mail program. Get more details at www.usps.com/electionmail

Track the Vote.
With IMb Tracing® service, you can track incoming and outgoing mail as it travels through the Postal Service™ system. This powerful tool helps you manage the election process.

For added security and peace of mind, Official Election Mail is protected by the United States Postal Inspection Service®, the oldest federal law enforcement agency in the nation.

Americans Trust the U.S. Postal Service®.
When you work with the U.S. Postal Service during elections, you’re working with an organization that Americans know and trust. Indeed, for the past eight years, the
U.S. Postal Service has been voted the “Most Trusted” government agency, according to the “Privacy Trust Study of the United States Government” conducted by the Ponemon Institute.*

More details and mailing resources are available at
www.usps.com/electionmail

*Based on the “2012 Privacy Trust Study of the United States Government” study by the Ponemon Institute. 2012 MTC Report FINAL[1].pdf

Official Election Mail Program:
an Overview for Election Officials.

U.S. Postal Service® Training Program
The U.S. Postal Service makes it easy to add the benefits of mail to your next election. We provide training, tools, and resources to help you and your staff get started. We’ll even help you plan your program, improve the quality and accuracy of your address file, and design smart, cost-effective mailpieces. The information below introduces you to the services and assistance we provide.

Training
The U.S. Postal Service has developed a step-by-step training program for election officials called “Election Mail: Tips, Tools, and Tactics for Successful Mailing.” In each session, Postal representatives and Election Mail specialists will provide tools and resources to help you customize
a mail plan based on your local needs. To register for training, e-mail us at election-mail-manager@usps.gov

Planning
Planning your mailing in advance will  help ensure that it goes out in a timely, efficient manner, which is vital during an election period. Our team of Election Mail specialists can help you:
■■ Determine the appropriate class of mail based upon the specific purpose of  the mailing (e.g., information, ballots, voter registration).
■■ Choose the best payment options.
■■ Identify any extra services that may be needed.
■■ Coordinate mailings to armed forces personnel and overseas voters.

Addressing
Address quality is critical to the timely and efficient delivery of your mail. Your address lists should be up-to-date, accurate, and complete. To assist you with this, the U.S. Postal Service offers several products and services, including software to help you improve the accuracy of your mailings.

Designing
Mailpiece design can greatly improve your mail service and reduce postage costs. We have mailpiece design analysts listed on our website who will help ensure quality and show you how to choose a layout according to dimension guidelines.

Official Election Mail® Logo
Display the logo on your mailpiece
to indicate your mail is from an official state or local election organization.
You can download it at www.usps. com/electionmail

For information on preparing and sending mail, visit our election officials’ mailing resources site at www. usps.com/ electionmail.
You’ll also find resources to help you plan, address, and design Official Election Mail.

More details and mailing resources are available at

www.usps.com/electionmail
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The Eagle Logo and the trademarks identified in this document are among the many trademarks of the U.S. Postal Service®.