PCC Mentoring Program

There are many ways for one PCC to help another PCC.  Advising, sharing, collaborating, co-hosting, partnering, and pooling resources are just a few suggestions.  Many PCC interactions are casual or situational and do not need a formal basis to be beneficial.  However, when a PCC decides that they would like to enter into a more formal relationship with another PCC – then the relationship may benefit both parties by adding more structure.  
The purpose of the PCC Mentoring Program is for established PCCs (mentor) to share information and experience with newer PCCs (mentee).  This more formal association can be as simple or complex as required to meet the goals.  Some of the tasks to consider include:  
Mentor PCC (mentor)
•	Meet with mentee board to set goals and objectives for the mentoring process.  Sample agenda attached.
•	For brand new PCC’s this might include goals and objectives for the year.  Sample agenda attached.
•	Based on the goals, modify this document with additional tasks, if required.  
•	Plan and meet with mentee board on a regular, agreed-upon basis to review progress of goals and celebrate successes.
•	If possible, one or more mentor board members attend at least one mentee PCC meeting, as a show of support.
•	Share planning documents, including but not limited to:
o	Annual calendar
•	Build in PCC Premier Award requirement.  Nomination period for National PCC Day awards runs from July 1 through June 30 every calendar year.
o	Annual budget
o	Board and Advisory Council Elections (if needed)
o	Other planning documents
o	By Laws
•	During February – May timeframe - check in with the mentee to review National awards, they may qualify.  Discuss how and when to prepare those submissions.  
•	Participate with mentee in the planning of the National PCC Day event – if possible; make it a joint event, if not possible, share documents and timeline for planning their own event.  
•	If you participate in a joint event for National PCC Day – highlight in some way the mentor/mentee relationship – plaque, award, acknowledgement of accomplishments.
•	Put mentee board on the distribution list for receiving documentation on a regular basis – newsletter, agendas, board meeting notes, etc.  
•	Welcome Executive Committee board members to attend (as observers) mentor board meetings.
•	Offer suggestions and input but allow the mentee the space to develop their own style. 
•	Prepare for all meetings with an agenda and review documents as needed in preparation for the meetings.

  
Mentee PCC (mentee)
•	Meet with mentor board to set goals and objectives for the year.  
•	Commit to activities that contribute to the success of the PCC and the goals.
•	Meet with mentor board on a regular, agreed-upon basis to review progress towards goals and celebrate success.
•	If possible, one or more board members should attend at least one mentor PCC meeting.
•	Develop planning documents with mentor: 
o	Annual Calendar 
•	Build in PCC Premier Award requirement.  Nomination period for National PCC Day awards runs from July 1 through June 30 every calendar year.
o	Annual Budget
o	Board and Advisory Council Elections (if needed)
o	Other planning documents
o	By Laws
•	Establish working committees – Membership, Recognition, Education, Communication/Networking, and Finance
•	Plan how to submit your PCC for PCC Premier Award program – Try for Bronze at least, strive for Silver, then shoot for Gold.
•	Participate with the mentor in planning a National PCC Day event, if possible, make it a joint event. Establish a sub-committee for this special event.  If not possible, receive and share information with mentor.
•	Invite mentor board to attend (as observers) mentee’s board meetings.  
•	Add mentor board to your distribution list for meeting agendas and minutes.
•	Accept suggestions from the mentor – but develop your own style.
•	Prepare for all meetings with an agenda – and review documents as needed for a successful meeting.
•	Take advantage of the resources available to you on the National PCC Web site.  

You’ve decided you need a mentor – how do you find one?
•	Research on the National PCC Web site for PCCs in your area.  Review their Web site, and contact them to see if you both could benefit from a mentor/mentee relationship.
•	Ask your postal co-chair to contact the District Manager for a recommendation of a PCC that would be a good mentor.
•	Contact the National PCC Advisory Committee for a recommendation of a PCC that would be a good mentor.
•	Network at area PCC events or National Postal Forum for candidates.  

Documents are available on the National PCC Web site.

Sample Agenda – First Mentoring Meeting

•	Introductions
•	Purpose of meeting
•	Goal setting
o	What are the goals of mentee?
•	Examples – 
•	Qualify for Bronze Premiere PCC level
•	Increase participation by x%
•	Establish website
•	establish PCC newsletter
•	Establish a bank account that meets Pub 286 
•	Hold x general meetings
•	Hold x board meetings
•	Host or share in hosting National PCC Day event
•	Provide members a good reason to come to the PCC
•	Hold Board elections
•	What does the mentor commit to providing to the mentee
o	Samples of planning documents
•	Budgets, Meeting schedule, Agendas
o	Reviews of requirements – assistance in meeting  Premiere Level Awards
•	Develop Quarterly meeting schedule
o	Share agenda duties
•	Next Steps