RMAC Executive Board 
February 25, 2010

Participants

Les Young, RMAC Executive Board Chairperson 
Chandra Briggman, RMAC Executive Board Member
Lucy Diasio, RMAC Executive Board Member & Communications Subcommittee Chairperson
Susan Dudley, RMAC Executive Board Member & Secretary
Lex Litton, RMAC Executive Board Member & Performance Metrics Subcommittee Chairperson
April Sumner, RMAC Executive Board Member & New Technology, Products & Services Subcommittee Chairperson
Mark Stevens, RMAC Executive Board Member
Paul Yeomelakis, RMAC Executive Board Member

Guest
Charles Kelly, USPS Financial Services Product Manager, IMb-Based & Financial Services Products

Welcome and Introductions

Les Young, RMAC Chairperson began the meeting by extending a warm welcome to the Executive Board’s newest additions ̶ Lucy Diasio, Mark Stevens and Chandra Briggman. Ms. Briggman replaced Karen Tucker as one of the USPS representatives on the board.  Mr. Young suggested that the board recognize Karen Tucker for her contribution during her tenure. The board unanimously agreed.  

Postal Operations Update 

Prat Shah was unable to attend as a result; this item will be moved to the next Executive Board Meeting agenda.

5-Day Mail Delivery

Les provided feedback on the 5-day delivery presentation given by Sam Pulcrano, USPS VP Sustainability at the February 2010 MTAC meeting in Washington, DC.  Additional presentations via webinars are planned.  The schedule and participation instructions will be sent via email to members of the Executive Board and Subcommittees.   The presentation is also available for viewing at http://ribbs.usps.gov/mtac/documents/tech_guides/FEB10-MTAC-MIN.DOC .  

Several excellent comments were made by members that have already participated in the presentation/webinars.

•	RMAC was actively involved in providing feedback on the original concept.  
•	An RMAC 5-day subcommittee was created.  The committee collected and reviewed inputs and comments from remittance processors nationwide.  From this information, the committee produced a comprehensive “issues” report which contained specific industry concerns and potential impacts that the proposed changes would have on remittance processors.  This document was presented to USPS officials for consideration.
•	As a result of input from a wide range of stakeholders several key changes were made to the original proposal.  Including:
o	Continued availability of remittance mail that is PO Box addressed 7- days a week.
o	Continued transportation of originating/outgoing mail during weekends between Network Distribution Centers (NDC’s) and plants.
o	Continued processing of destinating/incoming mail at plants Monday- Saturday to support delivery.
•	Street addresses Monday-Friday
•	P.O. Boxes Monday –Saturday
•	Remittance Mail Monday-Sunday
•	No collections or outgoing processing on Saturday
  
Committee Reports

Performance Metrics- Lex Litton discussed the team’s involvement in tour consolidation and 5-day delivery in 2009.  Mr. Litton expressed that the need for better communications involving USPS operational changes.  He noted that communications was poor when tour consolidation was implemented in several plants; however, there was a marked improvement on how the 5-day initiative was handled.  For 2010, the team will become the catalyst on the 5-day delivery initiative.  In addition, they will be involved in the NDC changes and how it would increase the migration First-Class Mail and Standard Mail to other alternatives.  Lex said “There will be opportunities to track the affect of the NDC initiative on remittance mail”.  The group will also focus on improvements in IMb and how it can be used as a diagnostic tool for remittance.  
•	New Technology, Products & Services- April Sumner discussed the progress of the open and extract survey.  April has a meeting scheduled with Chandra next week to discuss USPS product development objectives so that the committee can coordinate its efforts to coincide with these priorities.
•	Communications- Les Young and Lucy Diasio discussed the accomplishments of the committee in 2009 such as the creation of an RMAC logo and the successful launch of a remittance mail track at TAWPI.  In 2010, the committee will review and update the RMAC charter, develop an outreach program which may include efforts to partner with AFP, BAI and other industry organizations. The committee also plans to produce several articles/news items to educate and communicate remittance related information.

FUSION 2010

Les provided a brief overview of planned activities at Fusion 2010.  In addition, there is a request in to have a dial in line available for Executive Board members who cannot be in attendance.  Details will be forthcoming.

Next Steps
•	Susan Dudley will draft a letter of thanks and recognition for Karen Tucker for the EB Chairperson’s signature. 
•	Susan Dudley will send the information on the 5-day delivery webinar to all EB and Subcommittee members.
•	Members that are presenting at Fusion 2010 will continue their efforts.  Anyone that will be attending the conference and would like to offer a support role is asked to contact Susan Dudley susan.dudley@uspsgov or Les Young les.young@usbank.com .
•	Next Executive Board meeting will be held at TAWPI 2010- information will be sent to the board members as soon as possible.
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