Remittance Mail Advisory Committee (RMAC) 
Meeting Notes
February 01, 2008

Industry Attendees:

Lisa Caufield, Senior Vice President, GTS Product & Innovation, Bank of America
Michael Freeman, Enterprise Network Operations Manager, Bank of New York, Mellon
Chuck Green, CEO, Is It There Yet?
Charles Gunn, Manager, Payment Processing, PECO Energy
Don Johnson, Financial Information Project manger, Allstate Insurance
Charles Kelly, Senior Vice President, Remittance & Cash Vault Operations, Huntington National Bank
Michelle Lashley, Director Strategic Partnerships, American Express
Dave Lewis, President, Trackmymail.com
Lex Litton, Senior Vice President, Phoenix Hecht
Clem Mazgelis, Senior Vice President, Product and Innovation, Bank of America
Jack Noonan, Director, Is It There Yet?
Dan O’Brien, Director, First Data Corporation
Rick Palmer, Director, Business Technology, Discover Financial Services
Ernie Rojas, Director, Postal & Industry Affairs, Pitney Bowes
Marlene Ryan, Sales Manager, Trackmymail.com
Deb Slater, First Vice President, Bank of New York, Mellon
Eric Stellmack, Assistant Vice President, American Funds Service Company
Carlos Vazquez, Vice President, Citigroup
Tynika Wilson, Manager, Remittance Processing, Navy Federal Credit Union

USPS Attendees:
Susan Dudley, Program Manager, Remittance Mail
Amelia Forbes, National Account Manager
Robert Moore, National Account Manager
Mary-Anne Penner, BSN Service Improvement Team Leader
John Prather, National Account Manager
Christine Ray, Manager, Product Management
Prat Shah, Operations Specialist/Program Manager, Remittance Certification
Jeff Sinn, Marketing Specialist
Karen Tucker, Manager, Transactions & Correspondence
Bob Weiss, Operations Specialist

Opening Remarks/Welcome: 

Charles Kelly, RMAC Co-chair and Senior Vice President, The Huntington Bank, began the meeting by introducing himself and Prat Shah, USPS Operations Specialist as the Remittance Mail Advisory Committee (RMAC) Co-chairs.  Mr. Shah discussed USPS efforts to educate postal operations personnel about remittance mail and the RMAC.  “The USPS is committed to improving remittance mail processing and is communicating regularly with the 9 area remittance mail coordinators and 42 district remittance mail coordinators nationwide” Mr. Shah said.  “In addition, the record remittance processing scores noted in the latest Phoenix-Hecht study have raised the bar for processing performance and will continue to spur healthy competition between processing plants”.

Industry Remarks/Visions:

Mr. Kelly provided a brief overview of the Remittance Mail Advisory Committee (RMAC), noting that the RMAC was commissioned to develop recommendations on improvements the Postal Service could make to better align with the needs of the industry.  In July 2006, the committee completed its task and presented its findings to senior postal management.  The committee’s efforts were highly successful.  As a result, the Postal Service and the industry have formalized the committee by developing a charter and establishing a Remittance Mail Advisory Committee Executive Board. This is the first meeting since the formation of the new committee structure.

RMAC Recommendations:

Mr. Kelly led the discussion on the status of the RMAC recommendations. Please see the attached RMAC update for details of the initiatives.  Other items of interest included:

•	The announcement of a USPS BSN training Webinar on remittance mail by Mary-Anne Penner, BSN Service Improvement Team Leader.
•	A brief discussion on how the economy plays an important role in the decline of mail by Karen Tucker, Manager, Correspondence and Transactions.  Preliminary data shows that, for the first quarter of fiscal year 2008, First-Class Mail volume decreased 3.9 percent.  This decline may be attributed to downturns in the financial and housing industries.
•	Request submitted for Charles Kelly, RMAC Co-chair to speak at next MTAC meeting in April (pending MTAC committee approval).

Phoenix-Hechts Survey:

Lex Litton, Senior Vice President, Phoenix Hecht and RMAC executive board member made a presentation on the latest Phoenix-Hecht Postal study.  Discussion topics included:
•	Phoenix-Hecht background 
•	General methodology
•	Latest survey results (2007-2) including the following highlights:
o	All-site average improved 2 hours in nationwide mail
o	All-site average is some 8 hours better than in 1996
o	66% of sites improved in nationwide mail delivery, 54% improved in region
o	21 cities posted sub-50 nationwide mail delivery. 54% improved in regional.
o	11 cities posted sub-45 nationwide average mail hours. 
o	3 cities posted sub 40 nationwide average mail hours. 
o	13 individual participants posted sub-40 nationwide average mail hours.

Remittance Mail Site- Certifications Program:

Prat Shah discussed the Postal Service’s efforts in developing a certification process in mail processing sites that handle large volumes of remittance mail.  Mr. Shah noted that the program would be rolled-out after the process is validated.  The validation process is planned to begin in late February or early March 2008.  In conjunction with the certification program the USPS Remittance Mail User guide HBK 440 will be updated.  Lex Litton suggested that the certification evaluation include at least one weekend day.  Mr. Shah noted “point taken” and will consider this recommendation when finalizing procedures. 

Other details shared at the meeting included a brief discussion about a mail piece seeding test that is being evaluated as a measure to track remittance mail performance.  This item was recommended as a future table topic. 

Wrap Up and Plan Next Steps:

Mr. Kelly reiterated the importance of the committee as a catalyst to improve USPS processes and in developing innovative products and services to meet the needs of the industry.

The next RMAC general session will tentatively be held at the 2008 TAWPI Forum and Expo in Orlando, Florida in late August.