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Home > About USPS & News > Forms & Publications > Postal Periodicals & Publications > MailPro  > May/June 2007

Official Election Mail Logo

MAILING RESOURCES
FOR ELECTION OFFICIALS

 

Mail takes planning. And election mail is no exception. With national elections ahead, the Postal Service is working to raise awareness of its election mail program. The goal is to inform election officials about postal products and services available to them and how to best use the mail during an election cycle.

The Postal Service and the Election Center, an organization of voter registrars and other election officials, can provide state and county election officials across the country with everything they need to know about the mail.

Election officials can go online to usps.com/electionmail for information on topics ranging from mailpiece design to addressing to working with local Post Offices.

In addition, Publication 632, State and Local Election Mail User's Guide, and Publication 631, Official Election Mail, Graphics Guidelines and Logos, are available for reference.

A training program, "Election Mail: Tips, Tools and Tactics for Successful Mailing," is designed to be presented by a postal representative at state conferences, association conferences or Postal Customer Council meetings.

Who can benefit from training? Any election official who uses or would like to use the mail during an election. If you're interested in offering this training, contact Debbie Bell at 202-268-4111 or by e-mail at debora.a.bell@usps.gov.

MailPro
News for Mailing Professionals

FYI
Each state profile in the History Channel series "The States" is introduced using one of the Greetings from America stamps.

USPS IS A SURE WINNER FOR SHIPPER

When a retail sporting goods chain in New England needed an integrated shipping solution to complement its customer service policy, the company turned to the Postal Service, and the retailer says, "It was a home run for us!"

Olympia Sports, based in Portland, ME, operates more than 160 stores throughout the Northeast that sell sporting goods, athletic footwear and apparel. Company officials say they pride themselves on an "above-and-beyond" customer service policy. When a customer can't find the right size or color at one store, inventory at every other store is checked. If found, the item is shipped directly to the home and, in most cases, at no cost to the consumer.

Before it switched from another carrier to the Postal Service, the company had to keep separate accounts for each location and "we couldn't integrate the shipments with our software so we were dealing with hundreds of paper invoices each month," says Paul Fitzpatrick, director of operations and distribution for Olympia Sports. "We were having sales clerks write the shipping labels and bills by hand. It was a logistics nightmare! That's when we called in USPS to pinch hit."

The company joined the USPS team and began using Endicia's label server software to process shipments. The retailer just packs the item and prints a USPS shipping label from point-of-sale software integrated with the Endicia label server.

All Olympia Sports locations now share the same postage account, eliminating the headaches of multiple account bookkeeping. The system also alerts local Post Offices to any packages that need to be picked up the following day and tells the Postal Service the size and weight of the packages at each location.

"The Postal Service has some all-star characteristics," says Fitzpatrick. "They ship to PO Boxes and their prices are cheaper. We have always been known for our customer service and the fact that the Postal Service delivers on Saturdays at no extra charge meant our customers wouldn't have to miss a weekend of fun with their new sporting equipment."

Find out what kind of game plan USPS can develop to meet your shipping needs. Contact the Packages Services staff at: packageservices@usps.gov.Paul Fitzpatrick

 
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