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ACS Fulfillment Record Fields

Record Type ID

Indicates the origin of the ACS notification. CFS-generated COA or nixie records will contain the number "2." The field length is one numeric character.

Sequence Number

Indicates the record sequence number within each participant code group. It is reset to 00000001 at the beginning of each group. The field length is eight numeric characters, right-aligned, padded with zeros.

Participant Code

Contains the Postal Service-assigned participant code. The field length is seven alpha characters.

Keyline

Contains the keyline presented on the ACS-modified mailpiece (with embedded spaces removed) if the ACS keyline option is selected for this participant code. If the keyline option is not chosen, this field is filled with spaces. The field length is 16 alphanumeric characters, left-aligned, and padded with spaces.

Move Effective Date

Indicates the month and year that the customer's move became effective, as stated on the change of address order. Format is CCYYMM. For example, April 2003 would be presented as 200304. The field length is six numeric characters.

Move Type

Indicates the type of move on the customer's change of address order. The field length is one alpha character. Possible values:

F Family move (includes everyone with the same last name)
I Individual move (includes only the individual)
B Business move

Deliverability Code

Indicates the deliverability status of the mailpiece that generated this notification. Possible values include:

1. A space in this position indicates that the mailpiece was matched with a COA order and new address information is being provided as part of this ACS record.

2. A "K" or "G" in this position indicates that the mailpiece was matched with a COA order but new address information is unknown. The values are denoted as follows:

K - Customer has moved and left no forwarding address.

G - Customer's Post Office box has been closed, and no forwarding address was filed.

3. A "W" in this position indicates that the mailpiece was matched with a COA order for a temporary change of address. The new address information is not provided as part of this ACS record. Temporarily Away is provided in the Parsed New Address field.

Any other character in this position identifies the mailpiece as a nixie. The field length is one alpha character. Possible values:

Note: Unlike ACS, COA notification records, which include all applicable customer information previously noted, nixie notifications do not contain customer name, old address, or new address information. Therefore, the use of a keyline is needed to identify the customer record.

Postal Service Site ID

Identifies CFS site that generated the ACS notification. The field length is three numeric characters.

COA Name

Identifies the moving customer's name as provided on the COA.

Note: This name may not exactly match the customer's name as it appears on your mailing list.

If the Move Type is "F" (Family) or "I" (Individual), the COA Name field is parsed (i.e., subdivided) into the following components:

A percent symbol (%) in the Surname subfield is interpreted as "in care of." For example, if positions 44-90 contained

"JONES % SMITH BARBARA"

it would be read as

"BARBARA JONES in care of SMITH"

at the new address.

If the move type is "B" (Business), then the entire COA Name field is not parsed but is treated as a single 47-character Business Name field.

The field length is 47 alphanumeric characters, left-aligned, and padded with spaces.

Old Address Type

Identifies the type of address from which the customer is moving. The field length is one alpha character. Valid types of old addresses include the following:

G General delivery

H Highway Contract Route

P Post Office box

R Rural Route

S Street address

U Urbanization name

V Highway Contract Route with box number

X Rural Route with box number

Old Urbanization Name

Identifies an area, sector, or development within a Puerto Rico urbanization area from which the customer is moving. The field length is 28 alphanumeric characters.

Parsed Old Address

Identifies the delivery address from which the customer is moving. It is parsed into the following component subfields:

If the Old Address Type is "P" (Post Office box), "R" (Rural Route), or "H" (Highway Contract Route), the Primary Number subfield contains the relevant Post Office box, Rural Route, or Highway Contract Route number. The Street Name subfield contains "PO BOX," "RR," or "HC," respectively.

If the Old Address Type is "X" (Rural Route with box number) or "V" (Highway Contract Route with box number), the Primary Number subfield contains the relevant Rural Route or highway contract number, and the Secondary Number subfield contains the associated box number. The Street Name subfield contains "RR" or "HC," respectively.

All subfields outlined within the Parsed Old Address are left-aligned and padded with spaces. If any components are not present in an address (e.g., no pre-directional required), then those positions are filled with spaces. The field length is 60 alphanumeric characters.

Old City-State-ZIP

Identifies the city, state, and ZIP Code associated with the old address. The total field length is 35 alphanumeric characters. It is parsed into the following component subfields:

New Address Type

Identifies the type of address to which the customer is moving. The field length is one alpha character. Possible values include the following:

F Foreign
G General delivery
H Highway Contract Route
P Post Office box
R Rural Route
S Street address
U Urbanization name
V Highway Contract Route with box number
X Rural Route with box number

New Urbanization Name

Identifies the area, sector, or development within a Puerto Rico urbanization area to which the customer is moving. The field length is 28 alphanumeric characters.

Parsed New Address

Identifies the delivery address to which the customer is moving. It is parsed into the following component subfields:

If the New Address Type is "P" (PO box), "R" (Rural Route), or "H" (Highway Contract Route), the Primary Number subfield contains the relevant PO box, Rural Route number, or Highway Contract Route number. The Street Name subfield contains "P," "RR," or "HC," respectively.

If the New Address Type is "X" (Rural Route with box number) or "V" (Highway Contract Route with box number), the Primary Number subfield contains the relevant Rural Route or highway contract number, and the Secondary Number subfield contains the associated box number. The Street Name subfield contains "RR" or "HC," respectively.

If the New Address Type is "F" (foreign), the address is not parsed but is treated as a single 60-character field.

All subfields within the Parsed New Address, with the exception of foreign addresses, are left-aligned and padded with spaces. If any components are not present in an address (e.g., no pre-directional required), then those positions are filled with spaces. The field length is 60 alphanumeric characters.

New City-State-ZIP

Identifies the city, state, and ZIP Code associated with the new address. It is parsed into its component subfields as follows:

Label Format New Address

Identifies the new address components connected into a label format with extra spaces removed. It may be output in this format directly to a mailing label. The field length is 66 alphanumeric characters, left-aligned, and padded with spaces.

Filler

The field length is two spaces.

Postage Due

Identifies the forwarding postage charge for the individual mailpiece. Applies only to the Standard Mail Shipper-Paid Forwarding option. The field length is four numeric characters.

PMB (Private Mail Box)

The field length is eight spaces.

Class/Notification Type

Identifies the mail class carried by the mailpiece that generated this ACS notification. The field length is one alpha character. Possible values: