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Home > About USPS & News > Forms & Publications > Postal Periodicals and Publications > Manuals > Employee and Labor Relations Manual - Issue 18 > 5 Employee Benefits
5 Employee Benefits
511 General
511.1 Administration Policy
The Postal Service policy is to administer the leave program on an equitable
basis for all employees, considering (a) the needs of the Postal Service and
(b) the welfare of the individual employee.
511.21 Postal Officials
Postal officials:
a. Administer the leave program.
b. Inform employees of their leave balance.
c. Approve or disapprove requests for leave.
d. Record leave in accordance with Handbook F-21, Time and
Attendance, or Handbook F-22, PSDS Time and Attendance.
e. Control unscheduled absences (see 511.4).
511.22 Eagan Accounting Service Center
The Eagan Accounting Service Center (ASC):
a. Maintains official leave records.
b. Provides leave data to installation when employees are being
separated.
511.23 Postal Employees
Postal employees:
a. Request leave by completing PS Form 3971, Request for or Notification
of Absence.
b. Obtain approval of PS Form 3971 before taking leave - except in
cases of emergencies.
c. Avoid unnecessary forfeiture of annual leave.
Covered by the leave program are:
a. Full-time career employees.
b. Part-time regular career employees.
c. Part-time flexible career employees.
d. To the extent provided in the USPS National Rural Letter Carriers'
Association ( NRLCA) National Agreement, temporary employees
assigned to rural carrier duties.
Note: Transitional employees are not covered by the leave program, but do
earn leave as specified in their union's national agreement.
Not covered by the leave program are:
a. Postmaster relief/leave replacements, noncareer officers in charge, and
other temporary employees except as described in 511.31d.
b. Casual employees.
c. Individuals who work on a fee or contract basis, such as job cleaners.
511.4 Unscheduled Absence
Unscheduled absences are any absences from work that are not requested
and approved in advance.
511.42 Management Responsibilities
To control unscheduled absences, postal officials:
a. Inform employees of leave regulations.
b. Discuss attendance records with individual employees when warranted.
c. Maintain and review PS Form 3972, Absence Analysis, and
PS Form 3971.
511.43 Employee Responsibilities
Employees are expected to maintain their assigned schedule and must make
every effort to avoid unscheduled absences. In addition, employees must
provide acceptable evidence for absences when required.
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