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Home > About USPS & News > Forms & Publications > Postal Periodicals and Publications > Manuals > Employee and Labor Relations Manual - Issue 18 > 3 Employment and Placement > 330 Examinations and Registers
330 Examinations and Registers
331 Purpose of Examinations
Examiners administer employment and promotion examinations to help
identify the best qualified eligible candidates for filling vacant positions. See
Handbook EL-312, Chapter 3, for detailed provisions regarding employment
and promotion examinations. See Handbook EL-312, 311, Entrance
Examinations, and 312, Inservice Examinations, for more information on the
different types of examinations.
332 Conducting Examinations
The proper conducting of examinations plays an essential role in the
employment and placement function in the Postal Service. See Handbook
EL-312, Chapter 3, for detailed provisions and instructions for conducting
examinations.
332.2 Entrance Examinations
Only authorized, NTAC-certified personnel may conduct entrance
examinations.
332.3 Inservice Examinations
Installations that have regularly assigned examiners must use these trained
personnel to administer inservice examinations, provided they are not and
will not become eligible to take the examination. See Handbook EL-312,
315.9, Restrictions on Use of Examinations Personnel, for more information.
332.4 Examination Locations
The Postal Service obtains qualified employees and helps applicants seeking
postal employment through a network of examination locations where
persons may get information, make application, and take required
examinations for Postal Service employment. See Handbook EL-312, 314,
Examination Locations, for an explanation of the different types of
examination locations.
333 Veterans' Preference
Veterans' preference is granted to eligible applicants for Postal Service
employment. NTAC adds claimed preference points to examination ratings as
provided for in Handbook EL-312, Chapter 3, and Veterans' Preference Act of
1944, as amended. The appointing official adjudicates the claimed
preference. See Handbook EL-312, 48, Veterans' Preference, for more
information.
334 Establishing Registers
334.1 Definition
A register consists of a file of eligibles' names arranged in descending order
by score for appointment consideration. See Handbook EL-312, Chapter 4,
for a description of registers.
334.21 Appointing Official
The district Human Resources office establishes and maintains registers for
positions to be filled in installations that report to the district. The district
Human Resources office must maintain a separate register for each
examination.
334.22 Installation
The district to which a particular installation reports maintains the registers for
vacancies for that installation or group of installations.
334.3 Maintaining Adequate Registers
334.31 Responsibility
The appointing official must provide input to the district concerning whether
the register is of an adequate size to meet the entrance hiring needs of his or
her installation. The district manager must ensure that registers are of
adequate size to meet the collective needs of installations for which the
registers are maintained at the district level.
334.32 When Register Is Inadequate
When a register is exhausted or deemed inadequate to meet the needs of
installations served, the Manager, Human Resources (District), takes the
necessary action to open the appropriate examination for the installations.
See Handbook EL-312, Chapter 2, for an explanation of this process. NTAC
provides the necessary announcement materials for these examinations. The
district then administers the appropriate examination according to provisions
in Handbook EL-312, Chapter 3.
334.33 Publicizing Job Opportunities
Installation heads must ensure that job opportunities are given widespread
publicity within the area from which they will recruit employees. The
recruitment area must reflect postal policy regarding the employment of
minorities, women, special emphasis groups, and people with disabilities.
See Handbook EL-312, 22, Conducting Recruitment Activities.
334.4 Restricted Records
Registers are systems of confidential records. For information on
safeguarding these records, see Handbook EL-312, 415, Information Given
to Applicants, for situations where information found in the records may be
disclosed to applicants.
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