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Home > About USPS & News > Forms & Publications > Postal Periodicals and Publications > Manuals > Employee and Labor Relations Manual - Issue 18 > 9 Labor Relations > Employee and Labor Relations Records
Note: See Key Word Index at the end of this Appendix to locate records
series information by item number.
1. Memorandum of Authorization.
Arrangement: Numerically, by reference code number.
Description: The memorandum is evidence that a position has been
authorized to a certain organizational element or that an organizational
unit has been established or changed.
a. Record copy.
Move to deletion file when position is no longer authorized. Cut
off this file each calendar year; dispose of 10 years from date of
cutoff. Do not transfer to FRC.
NC1-28-79-4/92a
EABC.03.01
b. All other copies.
Dispose of when no longer needed.
NC1-2-79-4/92b
EABC.03.02
2. Work Force Profile Statistics Files.
Description: Statistics relating to race and sex of career employees,
including postmasters, craft, promotions, accessions, and separations.
Reports include quarterly work force profiles, goal monitoring reports.
Use: To monitor progress of minority employees and affirmative action
goals.
a. Field copies.
Cut off this file each calendar year; dispose of 5 years from date
of cutoff by shredding or burning.
NC1-28-79-4/77
EADA.23.01
b. Headquarters copies.
Cut off this file each fiscal year; transfer to FRC when 10 years
old; dispose of 15 years from date of cutoff by shredding or
burning.
N1-28-86-2/26
EADA.23.02
3. Equal Employment Opportunity (EEO) - General Files.
Description: General correspondence and copies of regulations with
related records pertaining to the Civil Rights Act of 1964, the EEO Act
of 1972, the Rehabilitation Act of 1973, and any pertinent future
legislation; and USPS EEO Committee meetings and records including
minutes and reports.
a. Field copies.
Cut off this file each fiscal year; dispose of 3 years from date of
cutoff. Do not transfer to FRC.
N1-28-86-2/27a (Replaces NC1-28-79-4/78)
EADX.00.01
b. Headquarters copies.
Cut off this file each fiscal year; retain copies of such documents
permanently in order to maintain a historical record for the Postal
Service. Do not transfer to FRC.
N1-28-86-2/27b
EADX.00.02
4. Equal Employment Opportunity (EEO) - Affirmative Action Plans
(AAP). Includes Affirmative Action Plans for handicapped
individuals and disabled veterans.
a. Record copy of consolidated Affirmative Action Plans.
(1) Field copies.
Cut off each fiscal year. Dispose of 10 years from date of
the plan.
EADX.11.01
(2) Headquarters copies.
Cut off each fiscal year. Maintain copies of national plans
for 15 years. Dispose of by burning or shredding.
N1-28-87-4/8A (2)
EADX.11.02
b. Office copies or feeder plans. Statistics for consolidating
Affirmative Action Plans.
Dispose of 5 years from date of the plan or when administrative
purposes have been served, whichever is sooner.
N1-28-87-4/8B
EADX.11.03
5. Equal Employment Opportunity (EEO) - Reports.
Description: Copies of statistical reports to Equal Employment
Opportunity Commission. Information in the reports consists of minority
census data for regions and Headquarters, EEO inventory data, and
other statistical analyses.
Cut off this file each fiscal year; dispose of 5 years from date of cutoff.
May be retained beyond 5 years at Headquarters level, if deemed
appropriate. Do not transfer to FRC.
NC1-28-79-4/80
EADX.25.01
6. Equal Employment Opportunity (EEO) - Staff Directory.
Description: Directory of EEO counselors/investigators and AA/EEO
program coordinators and EEO service center personnel.
Dispose of when superseded.
NC1-28-79-4/81
EADX.00.03
7. Women's Program - Statistical Reports.
a. Annual reports.
Description: Statistical reports including workforce profiles,
promotions, accessions, and separations.
Cut off each fiscal year. Dispose of 15 years from date of report
by burning or shredding.
EADC.23.01
b. Quarterly or special reports.
Cut off the report file each fiscal year. Dispose of 1 year from date
of cutoff.
NC1-28-79-4/85b
EADC.23.02
8. Women's Program - Applications and Resumes.
Arrangement: Alphabetically, by last name of applicant.
Description: Copies of resumes and job applications (Form 991) from
women seeking a position with the USPS, exclusive of copies
maintained elsewhere within the USPS.
Destroy after 1 year on file.
NC1-28-79-4/86
EADC.03.01
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